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Meritus Corp Vendor Ethics Policy

Meritus Corp Vendor Ethics Policy

Meritus Corp and its affiliated entities are committed to the highest standards of product and service quality along with business integrity in their dealings with customers, clients and suppliers. As a result, all suppliers and the Meritus employees who work with them are expected to conduct themselves with the highest standards of honesty, fairness and personal integrity. It is critical to Meritus Corp that suppliers and Meritus Corp employees alike maintain high ethical standards, adhere to all applicable laws, and avoid even the perception of impropriety or conflict of interest.

Introduction

This policy applies globally to all Meritus Corp suppliers that work directly or indirectly for clients of Meritus Corp. “Meritus Corp” here means Meritus Corp, its affiliates DMS, CAMS, SUNSTONE, CREDENCE and clients that employ Meritus Corp or its affiliates. “Supplier” here means any business, company, corporation, person or other entity that sells, or seeks to sell, any kind of goods or services to Meritus Corp, or its affiliate’s clients including the supplier’s employees, agents and other representatives. Questions concerning this policy may be directed to the Meritus Corp Ethics Office at MeritusEthics@merituscorp.com.

We Acknowledge and Abide By This Policy

As a Meritus Corp Supplier, we are expected to acknowledge this policy and to apply it in all dealings with, and on behalf of, Meritus Corp. We understand that our failure to sign and return the Ethics Certification Form (a part of Meritus Corp Supplier qualification package) may result in our disqualification from consideration for business, and/or future business, with, Meritus Corp. We will be fully responsible for ensuring that any subcontractors, agents or other third parties that we employ in our work for Meritus Corp, as permitted by our agreement with Meritus Corp will act consistently with this policy.

We Follow the Law

As a Supplier, we will comply with all laws, regulations and policies applicable to us and our dealings with Meritus Corp, including all applicable government contractual requirements, which flow down to us through our contracts with Meritus Corp. This includes, but is not limited to, applicable U.S. Small Business rules and regulations, Affirmative Action and Equal Employment Opportunity rules and regulations, and the rules regarding suspension and debarment of companies from doing business with the U.S. Government and other similar laws and regulations applicable in other jurisdictions.

We Understand Meritus Corp’s Policy Concerning Inside Information

If we are aware of material, non-public information relating to Meritus Corp or its business, we may not buy or sell Meritus Corp securities or engage in any other action to take advantage of that information, including passing that information on to others. In addition, if we are aware of material, non-public information about any other company, including Meritus Corp customers, suppliers, vendors or other business partners, that we obtained by virtue of our interaction with Meritus Corp, then we may not buy or sell that company’s securities or engage in any other action to take advantage of that information, including passing that information on to others.

We Understand Meritus Corp’s Policies Related to Kickbacks, Favors, Gifts, and Entertainment

As a Meritus Corp Supplier, we will not offer, promise or provide to any Meritus Corp employee a kickback, favor, cash, gratuity, entertainment or anything of value to obtain favorable treatment from Meritus Corp (to include meals). Meritus Corp employees are similarly prohibited from soliciting such favors from us. This prohibition extends to the offering, promising or giving of any favors to any family members of both our and Meritus Corp employees or with any other persons with whom we have or Meritus Corp employees have significant personal relationships in exchange for obtaining or retaining Meritus Corp’s business.

As long as a gift is not intended to obtain favorable treatment from us, and does not create the appearance of a bribe, kickback, payoff or irregular type of payment, or otherwise raise any potential conflicts of interest, Meritus Corp employees may accept a gift from a Supplier as long as all the following elements exist:

  • The gift is a donation towards a nonprofit charitable contribution
  • Gift is less than $200 and towards a training session for Meritus Corp members exceeding 10 attendees.

Furthermore, Meritus Corp employees are prohibited from accepting initial public offering (IPO) stock from us, as a Supplier.

We Avoid Conflicts of Interest

As a Meritus Corp Supplier, we will not enter into a financial or any other relationship with a Meritus Corp employee that creates any actual or potential conflict of interest for Meritus Corp. We understand that a conflict of interest arises when the material personal interests of the Meritus employee are inconsistent with the responsibilities of his/her position with the company. All such conflicts must be disclosed and corrected. Even the appearance of a conflict of interest can be damaging to Meritus Corp and to us, as the Supplier, and are to be disclosed and approved in advance by Meritus Corp management. This includes an offer for future employment while a Meritus Corp employee has input towards Supplier selection. I understand that employment of a former Meritus Corp employee will mandate an audit of associated transactions and any perceived impropriety actions may result in future Supplier suspension.

We Avoid Unfair Business Practices

As a Meritus Corp Supplier, we will not fix prices or rig bids with our competitors. We will not allocate customers or markets with our competitors, or exchange current, recent, or future pricing information with our competitors. We will otherwise comply with all applicable antitrust and competition laws.

We Provide Quality

As a Meritus Corp Supplier, we will supply product that conform in all respects with the requirement of our contracts with Meritus Corp including, in particular, all applicable quality requirements.

We Act in Accordance with Meritus Corp’s Global Anti-Corruption Policy

As a Meritus Corp Supplier, we understand our obligation to maintain the highest standards of integrity in all business interactions. Any and all forms of corruption, such as bribery, extortion or embezzlement, are strictly prohibited. We will act consistently with Meritus Corp’s Anticorruption Policy, available for review on the Meritus Corp website at http://www.MeritusCorp.com/legal/anti_corruption.html or by contacting:
MeritusEthics@MeritusCorp.com.

We Avoid Political Contributions and Charitable Donations on Meritus Corp’s Behalf

As a Meritus Corp Supplier, we are not authorized to make any type of political contribution or charitable donations on Meritus Corp’s behalf.

We Avoid Unauthorized Lobbying on Meritus Corps’s Behalf

As a Meritus Corp Supplier, we are not authorized to undertake any type of lobbying or other similar representative efforts on Meritus Corp’s behalf before any kind of government entity, official or body or representative without the express consent of Meritus Corp and by written agreement. We will contact the compliance office regarding such matters at meritusethics@merituscorp.com

We Speak Up About Ethical Concerns

As a Meritus Corp Supplier, we will promptly notify the Meritus Corp Ethics Office regarding any known or suspected improper behavior by us relating to our dealings with Meritus Corp, or any known or suspected improper behavior by Meritus Corp employees or agents.

By Telephone
(813) 873-7300 x 347

By Email
meritusethics@merituscorp.com – Use this email address to communicate concerns or for general inquiries to the Ethics Office.

If you prefer to remain anonymous, you can mail a letter to the Ethics Officer at:

Meritus Corp Ethics Officer
Private & Confidential
2005 Pan Am Circle Suite 120
Tampa, FL 33607